• Carla Lopez

3 Ways to Make Your Software Rollout Go Smoothly

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Rolling out new software for your workforce or customers is rarely a quick and easy task. This is especially the case if you are migrating from old, obsolete software to something very modern and robust. In a post-pandemic world, it's vital for businesses to adapt to ever-changing industries and adopt new technology. While the process might be a bit daunting for your IT team and key stakeholders or leaders, you definitely don't have to expect failure. Global Computer Systems shares a quick list of three proven ways to improve your upcoming software rollout.

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Address Potential Challenges From the Get-Go

Use the IMPACT analysis (Investment, Market, People, Activity, Customer, and Technology) to find challenges that could occur during a software rollout. This step is key to predicting pain points and pitfalls that could otherwise be avoided. For issues that arise that can't be avoided, using the IMPACT analysis to discover potential problems will allow your rollout team time to find solutions and workarounds. Basically, IMPACT analysis involves getting your stakeholders in different relevant areas of the company to perform the analysis by looking at various aspects of how the software could impact the daily workings of the department, such as people, investment, activity, etc.

Prep for Your Financial Health

Bookkeeping and accounting are important parts of running a business, but they are also an important part of a software rollout as well. As your company continues to grow, you’ll need to ensure that your financial health is on the right track and that you have access to the best possible tools to stay as organized as possible.

For companies that are moving toward the mid-sized market, it is absolutely crucial to employ the type of accounting and business software for your enterprise that is as easy as possible for your staff to use, all while providing the critical functions needed to properly manage your business’s finances. QuickBooks Enterprise is an excellent option for companies that are scaling and need a very robust system, as it has everything you need for excellent business financial management without the complexities and learning curve of a massive ERP. It can integrate across various workflows and help users track and manage their inventory as well as run advanced reporting statements.

Use the Right Plan Framework

When planning your software rollout, you need to ensure that you have an excellent framework in place to ensure your deployment timeline is as close to on schedule as possible. This framework can look different for different companies, but in general, you can follow this guide:

1. Conception - Project charter and initiation.

2. Planning - Scope, budget, schedule, communication plan, and risk management.

3. Launch - Status, tracking, KPIs, quality, and forecasts.

4. Performance - Objectives, deliverables, effort and resource tracking, and performance.

5. Project Closing - Postmortem feedback, punchlist, and ongoing reporting.

By addressing potential challenges, integrating effective accounting software, and creating a detailed timeline, you’ll be ready to implement a successful software rollout.

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